Broker Toolkit: Trust Account Responsibilities
4 stars based on
Every real estate broker's office shall prominently display a statement in the same immediate area as licenses are displayed which in effect states ohio real estate broker trust account following:. A The broker and sales associates are licensed by the division of real estate, Ohio department of commerce.
It is illegal, pursuant to the Ohio fair housing law, division H of section The division may be contacted for inquiries and complaints and for information on the real estate recovery fund section B The statement shall be printed in bold type and shall be at least eight inches by ten inches in size. It shall also include the address and telephone number of the ohio real estate broker trust account of the Ohio division of real estate and shall bear the equal housing logo of the United States department of housing and urban development.
C The pamphlet required under section D The names of the commission members and the address and telephone number of the division may change from time to time.
Ohio real estate broker trust account not reflecting the appropriate information may be used without violating this rule and as new pamphlets are printed, the appropriate changes shall be made. Displayed statements not reflecting the appropriate division address or telephone number shall be replaced within a ohio real estate broker trust account time after the appropriate information is available. A A licensed real estate broker of this state may pay a commission or referral fee to a licensed real estate broker of another state or country who refers clients or prospects to the Ohio real estate broker.
Except as provided in section B A licensed real estate broker of this state may receive a commission or referral fee from a licensed real estate broker of another state or country for the referral of clients or prospects to the licensed real estate broker of another state or country. C As used within this rule, the term "refer" or "referral" means the introduction or directing of a person by one broker to another broker for real estate brokerage services. A An individual working with residential rental property who works under the supervision of a broker and whose compensation for service is primarily on a salaried or hourly basis, paid by and through the broker, shall be exempt from licensure if the individual only ohio real estate broker trust account the following limited duties: B In order to be exempt from the licensure requirement as provided in paragraph A of this rule, the individual working under the supervision of the broker may not ohio real estate broker trust account the following: A No licensee shall accept any note, nonnegotiable instrument or anything ohio real estate broker trust account value not readily negotiable in a real estate transaction without the knowledge and written consent of the owner of the real estate.
B Special or trust bank accounts shall be designated by the depository in which the account is located, ohio real estate broker trust account all deposit tickets and checks drawn on said account shall bear the words "trust account" or "special account. C A broker may maintain the broker's own funds in the special or trust account only when they are clearly identified as the broker's funds and only for the following purposes: A Every brokerage shall keep a record of all trust funds received, including escrow funds, security deposits, and other monies received by the broker in a fiduciary capacity.
This record shall include, but not be limited to, the following information in columnar form: B Evidence of a licensee's failure to maintain records in accordance with this rule shall constitute a violation of division A 24 of section A All brokerages engaging in the management of property for another shall establish and maintain a separate trust account sto be designated as property management trust account sfor the deposit of security deposits, rents, and ohio real estate broker trust account received from the owner s or on the owner's s' behalf for payment of expenses related to the management of property.
Before making disbursements from a property management trust account, the real estate license shall ensure that the account balance for that owner's s' property ies is sufficient to cover the disbursements. B 1 A property management trust account established by a broker may earn interest. Except as provided in paragraph B 2 of this rule, the interest earned shall be payable on a pro rata basis to the owner s of the property ies on whose behalf monies are deposited in the property management trust account.
The interest shall be paid or credited on a regular basis, but in no event later than on a quarterly basis. Any such agreement must be specified in writing, signed by the owner s and the broker or an authorized agent of the broker. C A separate ledger sheet shall be maintained for each owner of property managed by the brokerage identifying the following information in columnar form: D Security deposits received by a licensee must be deposited and maintained in the property management trust account unless the lease and property management agreement provide otherwise.
Security deposits maintained in the property management trust account must be clearly identified and credited to the tenant. E All brokerages who engage in property management activities shall provide an accounting to each owner of property managed on a regular basis, but in no event ohio real estate broker trust account less than on a ohio real estate broker trust account basis.
G Division A 26 of section H Division A 27 of section A Brokerages engaged in the management of property for another may, pursuant to a written contract with the property owner, exercise signatory authority for withdrawals from property management account s maintained in the name of that property owner. The contract with the property owner shall specify the purposes for which the brokerage may make withdrawals from the owner's account s and any dollar limits that exist on the amounts the brokerage may withdraw.
Any modification to these specifications must be agreed to in writing. B A brokerage that withdraws funds from a property management account maintained in the name of the property owner, pursuant to a written contract with the property owner, does not violate division A of section C Brokerages engaged in the management of property on behalf of property owners through property management accounts maintained in the owner's name, must comply with paragraphs C and E of rule A An informal mediation meeting, in accordance with section B Except as provided in Chapter C If an accommodation is reached at the informal mediation meeting, the investigator shall prepare an accommodation agreement, which shall set forth all measures to be taken by the parties thereto, including provisions for affirmative and other relief.
The accommodation agreement shall be signed by the persons to be bound by the agreement and the superintendent or the superintendent's designee. D In accordance with division D of section E If the superintendent finds the licensee has failed, without good cause shown, to comply with the terms ohio real estate broker trust account forth in the accommodation agreement the following shall apply: F The complaint file shall be closed if the superintendent finds: G If an accommodation is reached at the informal mediation meeting and the terms of the accommodation agreement satisfied, the complaint file shall be closed.
If an accommodation is not reached at the informal mediation meeting, an investigator, different than the one that participated in the informal mediation meeting, shall proceed with an investigation as provided in section A The real estate commission shall only consider applications for reconsideration pursuant to section A The appendix to this rule contains the form to be used for waiver of duties as required by division C of section All of the requirements of section See Appendix at http: Ohio Revised Code Home Help.
Every real estate broker's office shall prominently display a statement in the same immediate area as licenses are displayed which in effect states the following: Rescinded eff P rev N ext.